Project Support Officer (Multiple) for Capability Management and Governance
    PROF 4
    ​​ (PUBLISHED 8/6/21)

    RFQ-ASD-14-2021 SOW 1 (Re-Opened)
    Role:     Project Support Officer for CMG (multiple positions)
    ​Major SFIA Level: PROF 4
    Client: Australian Signals Directorate (ASD), Enterprise Technology System Program Office (ETSPO)
    Location: Russell and/or Fairbairn Offices, ACT
    Start: ASAP
    Term: 12 or 24 months after commencement
    Part-time arrangements: will be considered.
    Clearance: Top Secret Positive Vetting (TSPV)

    Closes:  Monday 26th July 2021 2PM
    Note: As this is a re-opened role it will close as soon as the Commonwealth identifies suitable candidates. 
    ​ 
    Role Description:
    The Project Support Officer is accountable under general direction to provide effective administration.
    The Project Support Officer will assist in managing activities and processes relating to project procurement, project finance, asset documentation, project-specific and general administration activities including workplace health and safety, security and accommodation.
    The successful candidate will be required to work cohesively and communicate effectively with other project team staff and stakeholder groups.

     Major Responsibilities:
    • Assist with development and successful completion of procurement submissions and supporting documentation in accordance with legislation and Commonwealth and agency procurement guidelines and procedures.
    • Deliver effective contract management support, contract variations, receipt and review contract deliverables and administration of contract closures. 
    • Responsible for effective administration support including assistance with schedule maintenance, risks and issues tracking, financial administration and resource management.
    • Provide effective administration of finances and budgets, including assisting with monthly reporting, yearly financial planning and future budget planning.
    • Provide effective general administrative support including management of record keeping requirements and systems; secretariat support for meetings and forums; development of agreements, briefs, minutes and other communications.
    • Manage overarching workplace health and safety requirements and security policies, procedures and obligations.

     Other Skills:
    • High-level proficiency in the use of Microsoft Office suite products including:
      • Word: styles, formatting, templates
      • Excel: referential formulae, financial planning and actuals records
      • PowerPoint: professional slide decks for Executive briefings; master layout changes
      • Project: schedule maintenance and analysis
    • Desirable – Demonstrated experience in the use of Defence Financial systems.
    • Desirable - Demonstrated experience in asset and records  management 

    ​SFIA Skills Required:
    • PROF 4
    • FMIT 4

    ​Security Clearance: Must hold a current Top Secret Positive Vetting (TSPV) security clearance. Candidates with a current Defence Intelligence Agency recognised Psychological Assessment (PA) preferred but not essential.​

    Other Features: The role is based in Canberra.  Limited travel within Australia may be required.

    Referees: Two referees with contact details.

    ​For information on what to submit, including the selection criteria you will need to address, please download the full RFQ below.

    Project Support Officer  
    PROF 2​​
    ​​ (PUBLISHED 11/05/21)

    RFQ-ASD-72-2021 SOW 1 RE-OPENED
    Role: Project Support Officer
    ​Major SFIA Level: PROF 2
    Client: Australian Signals Directorate (ASD), Security Operations (SECOPS) 
    Location: Russell Offices, ACT
    Start date: ASAP
    Contract Expiry: 12 months from commencement
    Part time arrangements: will be considered
    Clearance: Top Secret Positive Vetting (TSPV)

    ​Closes:  Friday 27th August 2021 2PM
    Note: As this is a re-opened role it will close as soon as the Commonwealth identifies suitable candidates. 
    ​ 
    Role Description:
    Project Support Officers are required to work within the Australian Signals Directorate Security Operations (SECOPS) team to undertake administrative support.
    The Project Support Officer will be responsible for managing packages of work, scheduling dependencies, documentation, data entry and providing administrative support. The Project Support Officer will play an important role in project planning, risk and issue management helping to drive projects forward to achieve outcomes for a diverse range of customers.
    The Project Support Officer will need to be a self-starter and have an ability to work within strict timeframes. The role will require project support skills and a proven ability to work within an integrated team of technical and non-technical personnel

     Major Responsibilities:
    • Assist with Project planning, Project delivery, schedules and manage work packages
    • With guidance from team leads, contribute and assist with the development of project documentation, including standard operating procedures for common administrative tasks.
    • Contribute and assist with routine record keeping and data entry, including using the organisation’s electronic record keeping system.
    • With guidance from team leads, contribute and assist with the logging of risks and issues
    • With guidance from team leads, contribute and assist with the tracking and reporting of team action items.
    • Work cohesively with other project team staff in a program setting.

    Other Skills:
    • Oracle database use (desirable).
    • Familiarity with delivering security briefings (desirable). Experience in security vetting, administration or assurance is desirable.

    SFIA Skills Required:
    • PROF 2

    ​Security Clearance:
    Must hold either a current Top Secret Positive Vetting (TSPV) security clearance OR have held a TSPV in the previous 12 month period (which has since been downgraded). Candidates with a current Defence Intelligence Agency recognised Psychological Assessment (PA) preferred but not essential.

    Core Hours:
    Contracted personnel are to work no more than an average of 8 hours per day, between 7am and 7pm unless requested to do so by the Contract Manager, and must take a minimum 30 minute break after 5 hours consecutive work. Part time arrangements will be considered.

    Referees: Two referees with contact details.

    ​For information on what to submit, including the selection criteria you will need to address, please download the full RFQ below.

     Project Support Officer - Multiple roles
    PROF 3​​
    ​​ (PUBLISHED 27/05/21)

    RFQ-ASD-67-2021 SOW 1 RE-OPENED
    Role: Project Support Officer (multiple)
    Major SFIA Level: PROF 3
    Client: Australian Signals Directorate (ASD) - SNO-SPO
    ​Location: Canberra region (Russell, Fyshwick, Brindabella Pk, Fairbairn)
    Start date: ASAP
    Contract:  12 or 24 months contract considered
    Part-time arrangements: may be considered.
    Clearance: Top Secret Positive Vetting (TSPV) 


    ​Closes:  Friday 17th September 2021 2PM
    Note: As this is a re-opened role it will close as soon as the Commonwealth identifies suitable candidates. 
    ​ 
    Role Description:
    SIGINT and Network Operations Group – Systems Project Office (SNO-SPO) within the Australian Signals Directorate (ASD), will deliver cutting edge capabilities to Defence through a variety of different programs and projects. To facilitate this ASD has a requirement for a Project Support Officer (PSO).
    The Project Support Officer will play an active role in managing packages of work, schedule dependencies, project documentation, procurement, and providing administrative support. The PSO will play an important role in project planning, risk and issue management, helping to drive projects forward to achieve outcomes for a diverse range of customers.

     Major Responsibilities:
    • Assist with project planning, delivery and work package management.
    • Assist with development and maintenance of key project artefacts, including the project schedule.
    • Support the implementation and maintenance of appropriate information management and record keeping practices.
    • Assist with capturing and coordinating project tasks and actions.
    • Assist with risk, issue and dependency management.
    • Procure ICT-related goods and services.
    • Work collaboratively and constructively as part of an Agile delivery team to ensure the timely delivery of a quality ICT capability. 
    • Work with fellow team members to improve team business processes and share knowledge.

    Other Skills:
    • Demonstrated ICT project support competencies.

    SFIA Skills Required:
    • PROF 3
    ​
    ​Security Clearance:
    Must hold either a current Top Secret Positive Vetting (TSPV) security clearance OR have held a TSPV in the previous 12 month period (which has since been downgraded). Candidates with a current Defence Intelligence Agency recognised Psychological Assessment (PA) preferred but not essential. ​

    Other Features: 
    • The role is based in Canberra with minimal to no travel

    Core Hours:
    Contracted personnel are to work no more than an average of 8 hours per day, between 7am and 7pm unless requested to do so by the Contract Manager, and must take a minimum 30 minute break after 5 hours consecutive work. Part time arrangements may be considered.

    Referees: Two referees with contact details.

    ​For information on what to submit, including the selection criteria you will need to address, please download the full RFQ below.

     Project Support Officer – Multiple positions 
    PROF 2
    ​​ (PUBLISHED 27/05/21)

    RFQ-ASD-38-2021 SOW 1 RE-OPENED
    Role: Project Support Officer – Multiple positions 
    ​Major SFIA Level: PROF 2
    Client: Australian Signals Directorate (ASD), (SNO-SPO) ​
    Location: Canberra Region (Russell, Fyshwick, Fairbairn, Brindabella Pk)
    Start date: ASAP
    Contract: 12 and 24 months will be considered
    Part-time arrangements: May be considered, Respondents are to clearly indicate requirements in their response.
    ​Clearance: Top Secret Positive Vetting (TSPV) 

    ​Closes:  Friday 17th September 2021 2PM
    Note: As this is a re-opened role it will close as soon as the Commonwealth identifies suitable candidates. 
    ​ 
    Role Description:
    SIGINT and Network Operations Group – Systems Project Office (SNO-SPO) within the Australian Signals Directorate (ASD), will deliver cutting edge capabilities to Defence through a variety of different programs and projects. To facilitate this ASD has a requirement for Project Support Officers.
    The Project Support Officer will work under routine direction to assist several team leads in the delivery of the Project.  Duties will include assisting with project procurement activities, recordkeeping, organising and minuting meetings and general administrative tasks.  The incumbent will be required to function within broad guidelines and be willing to identify solutions to common administrative problems.  They will need to be a self-starter and have an ability to work within strict timeframes. 
    The role will require project support skills and a proven ability to work within an integrated team of technical/non-technical personnel.

     Major Responsibilities:
    • With guidance from team leads, procure goods and services for ICT systems and administer arrangements for ICT systems
    • With guidance from team leads, assist with the development of procurement documentation in accordance with Defence procurement rules.
    • With guidance from team leads, assist with the development of project documentation in accordance with project management methodology.
    • Assist with routine record keeping, including using the organisation’s electronic record keeping system.
    • Assist with the establishment standard operating procedures for common administrative tasks.
    • With guidance from team leads, assist with the logging of risks and issues.
    • With guidance from team leads, assist with the tracking and reporting of team action items.
    • Assist with the organisation of meetings, and minute taking during meetings.
    • Assist with editing technical and project related documents, and publish documents on the intranet.

    Other Skills:
    • Demonstrated Project Officer Competencies within the ICT field. 
    • Procurement experience (preferably in a Defence environment)

    SFIA Skills Required:
    • PROF 2

    ​Security Clearance:
    Must hold either a current Top Secret Positive Vetting (TSPV) security clearance OR have held a TSPV in the previous 12 month period (which has since been downgraded). Candidates with a current Defence Intelligence Agency recognised Psychological Assessment (PA) preferred but not essential.

    Other Features: 
    • The role is based in Canberra with minimal to no travel

    Core Hours:
    Contracted personnel are to work no more than an average of 8 hours per day, between 7am and 7pm unless requested to do so by the Contract Manager, and must take a minimum 30 minute break after 5 hours consecutive work. Part time arrangements may be considered.

    Referees: Two referees with contact details.

    ​For information on what to submit, including the selection criteria you will need to address, please download the full RFQ below.