Project Support Officer (Coordination & Document Writer)
    PROF 4
    ​(PUBLISHED 06/06/22)

    RFQ-ASD-92-2022 SOW 5
    Role: Project Support Officer (Coordination & Document Writer)
    Major SFIA Level: PROF 4 
    Client: Australian Signals Directorate (ASD)
    Location: Russell, Fairbairn, and/or Brindabella Park Offices, ACT
    Start date: On or soon after 21 October 2022 
    Initial Term: 12 months
    Part time arrangements: Will not be considered
    Clearance: Top Secret Positive Vetting (TSPV) 

    ​Closes: Tuesday 28th June 2022 at 2PM

    Role Description:
    The Project Support Officer is accountable under general direction to provide effective administrative support to a technical Information Communications and Technology (ICT) project within a Program. The role is split approximately 60 percent coordination and 40 percent technical writing.
    The role supports management of project coordination activities and processes, including secretariat functions and information pack preparation (when required), that relate to project governance and coordination including:
    • Program Board reviews
    • Independent Assurance reviews
    • Integrated Project Team (IPT) meetings
    • Systems Engineering reviews
    • Project Executive meetings
    The role supports development and management of technical documents including design, configuration, technical support, and training documents. Final documentation is expected to comply with the ADF Writing Manual and Commonwealth standards such as the Commonwealth Style Guide and accessibility requirements.
    The role provides essential support to the project delivery team which is responsible for infrastructure and product development that will be integrated with existing systems. Technical Notes supplied by Service Providers will be compiled into system design and security documents, requiring liaison with Service Providers to better understand how the Technical Notes come together.
    The role will also develop user friendly and executive-targeted documentation including usage guides and training materials.

    Major Responsibilities:
    • Support planning and coordination of project meetings including, but not limited to: booking of meeting rooms; creating and distributing calendar invitations; arranging building entry and escorts (if applicable); preparation of agendas and supporting information; preparation of meeting packs for attendees; preparing meeting rooms including furniture arrangement and audio-visual accessibility; taking of meeting minutes and/or action items; distribution of draft minutes for comment; distribution of signed minutes once approved by the Chair.
    • Support the Project Director in preparing for Project Board meetings, Independent Assurance Reviews, and meetings with industry representatives, including liaison with external points of contact, preparation of information packs, and support in travel arrangements and acquittals. 
    • Provides project administration support including management of project registers including, but not limited to, risk and issues, action items, and project decisions.
    • Support technical writing in:
               - Developing ICT Security accreditation documentation in accordance with the endorsement process;
               - Developing design documents drawing from existing technical and configuration information;
               - Developing systems and service transition documentation which meets the agreed requirements for transition of the solution to                      sustainment teams;
               - Developing support documentation including for ongoing maintenance activities, disaster recovery procedures, and ‘as built’                            configuration documentation.
    • Provide general administrative support including management of project record keeping requirements and systems; secretariat support for project meetings and forums; development of agreements, briefs, minutes and other communications; and induction of new members to the project office.

    Other skills and knowledge:
    • High-level proficiency in the use of Microsoft Office suite products including:
               - Word: styles, formatting, templates
               - Excel: register development and management (risk register, decision register, action items register)
               - PowerPoint: professional slide decks for Executive briefings; master layout changes
               - Visio: org charts, process flow diagrams
               - Project: schedule maintenance and analysis
    • Demonstrated experience in the management of project governance and coordination management.
    • Demonstrated awareness of copyright, intellectual property, and accessibility restrictions and requirements is essential.
    • Relevant professional certifications and academic achievements are highly regarded.
    • Previous knowledge of, or experience with, DEF7013 PH4 Project would be highly regarded.

    SFIA skills required:​
    • PROF 4
    • ICPM 4
    • CFMG 3

    Other features of the role:
    • The role is based in Canberra and may require limited travel within Australia.

    Security Clearance:
    Must hold either a current Top Secret Positive Vetting (TSPV) security clearance OR have held a TSPV in the previous 12 month period (which has since been downgraded). Candidates with a current Defence Intelligence Agency recognised Psychological Assessment (PA) preferred but not essential. 
    ​
    Referees: Please include two referees with contact details with your CV.

    ​For information on what to submit, including the selection criteria you will need to address, please download the SOW document below.

    Project Support Officer - multiple positions
    PROF 2
    ​(PUBLISHED 20/06/22)

    RFQ-ASD-98-2022 SOW 1
    Role: Project Support Officer - Multiple Positions
    Major SFIA Level: PROF 2 
    Client: Australian Signals Directorate (ASD)
    Location: Canberra region
    Start date: ASAP
    Initial Term: 12 and 24 months will be considered
    Part time arrangements: Will be considered
    Clearance: Top Secret Positive Vetting (TSPV) 

    ​Closes: Monday 11th July 2022 at 2PM

    Role Description:
    Access Foundations Branch within the Australian Signals Directorate (ASD), will deliver cutting edge capabilities to support ASD’s Signals Intelligence and Offensive Cyber Capabilities.

    These capabilities consists of a combination of:
    • Delivery of new capability under the REDSPICE program,
    • Delivery of ASD's major capability programs and,
    • Enhancing and modernising existing capabilities. 

    To facilitate this ASD has a requirement for Project Support Officers.

    The Project Support Officer will work under routine direction to assist several team leads in the delivery of the Project.  Duties will include assisting with project procurement activities, recordkeeping, organising and minuting meetings and general administrative tasks.  The incumbent will be required to function within broad guidelines and be willing to identify solutions to common administrative problems. 

    They will need to be a self-starter and have an ability to work within strict timeframes. 
    The role will require project support skills and a proven ability to work within an integrated team of technical/non-technical personnel.

    Major Responsibilities:
    • With guidance from team leads, procure goods and services for ICT systems and administer arrangements for ICT systems
    • With guidance from team leads, assist with the development of procurement documentation in accordance with Defence procurement rules.
    • With guidance from team leads, assist with the development of project documentation in accordance with project management methodology.
    • Assist with routine record keeping, including using the organisation’s electronic record keeping system.
    • Assist with the establishment standard operating procedures for common administrative tasks.
    • With guidance from team leads, assist with the logging of risks and issues.
    • With guidance from team leads, assist with the tracking and reporting of team action items.
    • Assist with the organisation of meetings, and minute taking during meetings.
    • Assist with editing technical and project related documents, and publish documents on the intranet.

    Other skills and knowledge:
    • Demonstrated Project Officer Competencies within the ICT field. 
    • Procurement experience (preferably in a Defence environment)

    SFIA skills required:​
    • PROF 2

    Other features of the role:
    • The role is based in Canberra with minimal to no travel.

    Security Clearance:
    Must hold either a current Top Secret Positive Vetting (TSPV) security clearance OR have held a TSPV in the previous 12 month period (which has since been downgraded). Candidates with a current Defence Intelligence Agency recognised Psychological Assessment (PA) preferred but not essential. 
    ​
    Referees: Please include two referees with contact details with your CV.

    ​For information on what to submit, including the selection criteria you will need to address, please download the SOW document below.

    Project Support Officer - multiple positions
    PROF 3
    ​(PUBLISHED 20/06/22)

    RFQ-ASD-98-2022 SOW 2
    Role: Project Support Officer - Multiple Positions
    Major SFIA Level: PROF 3
    Client: Australian Signals Directorate (ASD)
    Location: Canberra region
    Start date: ASAP
    Initial Term: 12 and 24 months will be considered
    Part time arrangements: Will be considered
    Clearance: Top Secret Positive Vetting (TSPV) 

    ​Closes: Monday 11th July 2022 at 2PM

    Role Description:
    Access Foundations Branch within the Australian Signals Directorate (ASD), will deliver cutting edge capabilities to support ASD’s Signals Intelligence and Offensive Cyber Capabilities.

    These capabilities consists of a combination of:
    • Delivery of new capability under the REDSPICE program,
    • Delivery of ASD's major capability programs and,
    • Enhancing and modernising existing capabilities.

    To facilitate this ASD has a requirement for a Project Support Officer (PSO).

    The Project Support Officer will play an active role in managing packages of work, schedule dependencies, project documentation, procurement, and providing administrative support. The PSO will play an important role in project planning, risk and issue management, helping to drive projects forward to achieve outcomes for a diverse range of customers.

    Major Responsibilities:
    • Assist with project planning, delivery and work package management.
    • Assist with development and maintenance of key project artefacts, including the project schedule.
    • Support the implementation and maintenance of appropriate information management and record keeping practices.
    • Assist with capturing and coordinating project tasks and actions.
    • Assist with risk, issue and dependency management.
    • Procure ICT-related goods and services.
    • Work collaboratively and constructively as part of an Agile delivery team to ensure the timely delivery of a quality ICT capability. 
    • Work with fellow team members to improve team business processes and share knowledge.

    Other skills and knowledge:
    • Demonstrated ICT project support competencies.

    SFIA skills required:​
    • PROF 3

    Other features of the role:
    • The role is based in Canberra with minimal to no travel.

    Security Clearance:
    Must hold either a current Top Secret Positive Vetting (TSPV) security clearance OR have held a TSPV in the previous 12 month period (which has since been downgraded). Candidates with a current Defence Intelligence Agency recognised Psychological Assessment (PA) preferred but not essential. 
    ​
    Referees: Please include two referees with contact details with your CV.

    ​For information on what to submit, including the selection criteria you will need to address, please download the SOW document below.

    Project Support Officer - multiple positions
    PROF 2
    ​(PUBLISHED 20/06/22)

    RFQ-ASD-95-2022 SOW 1
    Role: Project Support Officer - Multiple Positions
    Major SFIA Level: PROF 2
    Client: Australian Signals Directorate (ASD)
    Location: Canberra region
    Start date: ASAP
    Initial Term: 12 and 24 months will be considered
    Part time arrangements: Will be considered
    Clearance: Top Secret Positive Vetting (TSPV) 

    ​Closes: Tuesday 12th July 2022 at 2PM

    Role Description:
    Mission Data Division (MD) within the Australian Signals Directorate (ASD), will deliver cutting edge capabilities to Defence through a variety of different programs and projects. To facilitate this ASD has a requirement for Project Support Officers.
    The Project Support Officer will work under routine direction to assist several team leads in the delivery of the Project.  Duties will include assisting with project procurement activities, recordkeeping, organising and minuting meetings and general administrative tasks.  The incumbent will be required to function within broad guidelines and be willing to identify solutions to common administrative problems.  They will need to be a self-starter and have an ability to work within strict timeframes. 
    The role will require project support skills and a proven ability to work within an integrated team of technical/non-technical personnel.

    Major Responsibilities:
    • With guidance from team leads, procure goods and services for ICT systems and administer arrangements for ICT systems
    • With guidance from team leads, assist with the development of procurement documentation in accordance with Defence procurement rules.
    • With guidance from team leads, assist with the development of project documentation in accordance with project management methodology.
    • Assist with routine record keeping, including using the organisation’s electronic record keeping system.
    • Assist with the establishment standard operating procedures for common administrative tasks.
    • With guidance from team leads, assist with the logging of risks and issues.
    • With guidance from team leads, assist with the tracking and reporting of team action items.
    • Assist with the organisation of meetings, and minute taking during meetings.
    • Assist with editing technical and project related documents, and publish documents on the intranet.

    Other skills and knowledge:
    • Demonstrated Project Officer Competencies within the ICT field. 
    • Procurement experience (preferably in a Defence environment)

    SFIA skills required:​
    • PROF 2

    Other features of the role:
    • The role is based in Canberra with minimal to no travel.

    Security Clearance:
    Must hold either a current Top Secret Positive Vetting (TSPV) security clearance OR have held a TSPV in the previous 12 month period (which has since been downgraded). Candidates with a current Defence Intelligence Agency recognised Psychological Assessment (PA) preferred but not essential. 
    ​
    Referees: Please include two referees with contact details with your CV.

    ​For information on what to submit, including the selection criteria you will need to address, please download the SOW document below.

    Project Support Officer - multiple positions
    PROF 3
    ​(PUBLISHED 20/06/22)

    RFQ-ASD-95-2022 SOW 2
    Role: Project Support Officer - Multiple Positions
    Major SFIA Level: PROF 3
    Client: Australian Signals Directorate (ASD)
    Location: Canberra region
    Start date: ASAP
    Initial Term: 12 and 24 months will be considered
    Part time arrangements: Will be considered
    Clearance: Top Secret Positive Vetting (TSPV) 

    ​Closes: Tuesday 12th July 2022 at 2PM

    Role Description:
    Mission Data Division (MD) within the Australian Signals Directorate (ASD), will deliver cutting edge capabilities to Defence through a variety of different programs and projects. To facilitate this ASD has a requirement for a Project Support Officer (PSO).
    The Project Support Officer will play an active role in managing packages of work, schedule dependencies, project documentation, procurement, and providing administrative support. The PSO will play an important role in project planning, risk and issue management, helping to drive projects forward to achieve outcomes for a diverse range of customers.

    Major Responsibilities:
    • Assist with project planning, delivery and work package management.
    • Assist with development and maintenance of key project artefacts, including the project schedule.
    • Support the implementation and maintenance of appropriate information management and record keeping practices.
    • Assist with capturing and coordinating project tasks and actions.
    • Assist with risk, issue and dependency management.
    • Procure ICT-related goods and services.
    • Work collaboratively and constructively as part of an Agile delivery team to ensure the timely delivery of a quality ICT capability. 
    • Work with fellow team members to improve team business processes and share knowledge.

    Other skills and knowledge:
    • Demonstrated ICT project support competencies.

    SFIA skills required:​
    • PROF 3

    Other features of the role:
    • The role is based in Canberra with minimal to no travel.

    Security Clearance:
    Must hold either a current Top Secret Positive Vetting (TSPV) security clearance OR have held a TSPV in the previous 12 month period (which has since been downgraded). Candidates with a current Defence Intelligence Agency recognised Psychological Assessment (PA) preferred but not essential. 
    ​
    Referees: Please include two referees with contact details with your CV.

    ​For information on what to submit, including the selection criteria you will need to address, please download the SOW document below.